Texas State University Council of Academic Deans Meeting Records
Scope and Contents
In its continuing role as an advisory committee, the Council of Academic Deans meets with the Vice President of Academic Affairs to provide input on the administration of academics at Texas State University. Joint meetings have also included the Faculty Senate, the VPAA/Provost’s Senior Staff, and the Council of Chairs. The records within this collection document these official meetings and include: agendas, minutes, correspondence, meeting schedules, and agenda summaries. Also included are documents and handouts supporting agenda items or meeting topics, including: notes, reports, memoranda, periodicals, publications, and printed presentation slides. Operating Letters for the Division of Academic Affairs (referred to as AA/OL) and for the University (referred to SWT/OL), later referred to as Policies and Procedures Statements (AA/PPS and UPPS) are also present with the collection. These include the PPS for the Council of Academic Deans as well as PPS and drafts of PPS for policies and procedures discussed by the Council. Records date from 1977 through 1988 and 1996 through 2017. Undated materials are also included. Topics covered mainly involve issues related to the administration of academics at the University and include: strategic planning; curriculum proposals and changes; admissions; accreditation; budgets; academic programs; legislation affecting the University, and issues concerning faculty such as salary, tenure, grants, and awards.
Records dating from 1977 through 1988 include meeting agendas and minutes as well as supporting documentation for meeting topics. Records dating 1996 through September 2000 include information related only to meeting planning and the operation of the Council, and do not include records related to specific meetings such as agendas or minutes. From September 2000 through February 2004, agendas and minutes are present, as well as information on planning meetings, such as schedules, but handouts and documentation supporting agenda items or meeting topics is not present. Beginning in March 2004, meeting minutes are no longer included, only meeting agendas and their supporting documentation are present. Starting in August 2006, an Agenda Summary and Action Items for each meeting is included as well as supporting handouts. Records dating from 2012 through 2017 only include the agenda summary and actions items for each meeting.
Dates
- 1977-1988, 1996-2017, undated
Creator
- Texas State University. Office of the Provost and Vice President for Academic Affairs. Council of Academic Deans (Organization)
Conditions Governing Access
Open to researchers without restriction.
Conditions Governing Use
Copyright held by Texas State University. Educational reproduction is allowed without permission. Authorization to publish must be obtained from the Special Collections and Archives.
Historical
The Council of Academic Deans was established following the reorganization of Southwest Texas State College (now Texas State University) in 1965. Effective September 1st of that year, the 19 academic departments that made up the College were organized into five schools, each headed by a Dean. The newly created schools included: the School of Liberal and Fine Arts, the School of Sciences, the School of Education, the School of Applied Arts, and the Graduate School. The Dean of the College was also given the additional title of Vice President of Academic Affairs (VPAA) with the Dean of each of the five schools reporting to the VPAA.
Historically, the Council of Academic Deans has been comprised of the deans of the academic schools and the Vice President of Academic Affairs. Through the VPAA the Council of Academic Deans provides guidance to the President of the University and the President’s Cabinet by advising on policies and procedures affecting academics at the University. The Council offers recommendations on issues including “academic policies, faculty issues, personnel policies and procedures, academic programs and budgets.”
In 2004, the University created the position of Provost, expanding the role of the Vice President of Academic Affairs. The Provost and Vice President of Academic Affairs serves as the chief academic officer of the University. Since the creation of the new position, the Council of Academic Deans has continued serving as an advisory board on academics with the Provost and VPAA.
Throughout its history, the Council has also consisted of additional members which have included: the Associate Provost, the Associate Vice President for Academic Affairs, the Associate Vice President for Research and Director of Federal Relations, the Associate Vice President for Enrollment Management & Marketing, the Associate Vice President for Institutional Effectiveness, the Assistant Vice-President for Academic Services, the Assistant Vice-President for Academic Affairs, the Director of Learning Resources, the Chair of the Faculty Senate, the Chair of the Council of Chairs, and the Presidential Fellow.
Sources: President’s Report to the Board of Regents, February 26-27, 1965; Policy and Procedure Statement, Council of Academic Deans, AA/PPS No. 01.02.30 (1.06), 2006; Policy and Procedure Statement, Council of Academic Deans, PPS 1.06, 1996; Office of the Provost and VP for Academic Affairs website (www.provost.txstate.edu), October 2003 and December 2017 versions.
Extent
4.71 Linear Feet (5 boxes)
Language of Materials
English
Abstract
The records within this collection document Council of Academic Deans at Texas State University official meetings and include: agendas, minutes, correspondence, meeting schedules, and agenda summaries. Also included are documents and handouts supporting agenda items or meeting topics. The Council of Academic Deans serves as an advisory board on academics with the Provost and Vice President for Academic Affairs.
Arrangement
Records within this collection are organized roughly chronologically by meeting date. Supporting documentation and handouts may be filed with the agenda and/or minutes of the meeting in which they were presented and discussed.
Physical Location
Materials may be stored off-site. Advance notice may be required for use.
Immediate Source of Acquisition
Records dating from 1977 through 1988 were transferred to the library’s holdings prior to the formal creation of the University Archives in 2006 and were probably held by the Office of the Director of Learning Resources. Records dating from 2012 through 2017 were captured from the website of the Office of the Provost and VP for Academic Affairs. All materials were formally accessioned in 2017.
- Agendas (administrative records)
- College administrators
- Minutes (administrative records)
- Plans (reports)
- Procedures (documents)
- Proposals
- Texas State University. Office of the Provost and Vice President for Academic Affairs
- Universities and colleges -- Admission
- Universities and colleges -- Curricula
- Universities and colleges -- Faculty
- Title
- Texas State University Council of Academic Deans Meeting Records
- Status
- Completed
- Author
- Processed by Brittany O’Connor, June 2017 and then added to by Kaelyn Morice December 2017.
- Date
- 2017 December 21
- Description rules
- Describing Archives: A Content Standard
- Language of description
- English
- Script of description
- Latin
Revision Statements
- 2020 October: Adapted for ArchivesSpace, Nicole Critchley
Repository Details
Part of the Special Collections and Archives Repository
Alkek Library Room 580
601 University Drive
San Marcos Texas 78666 USA
UnivArchives@txstate.edu
