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Texas State University--San Marcos, University Council records

Identifier: 31.200.UC

Scope and Contents

The University Council served as an advisory board to the University President and the President’s Cabinet from 1992 through 2014 at Southwest Texas State University and subsequently Texas State University-San Marcos. The records within this collection document the meetings and membership of the Council as well as their recommendations to University administration. Materials include: rosters, minutes, agenda, attendance/sign-in sheets, memoranda, correspondence, notes, and the University Council charter and bylaws. Also included are records supporting agenda items or topics introduced at Council meetings, such as: reports, memoranda, and printed presentation slides. Specific topics of discussion include: the academic calendar, budgets, traffic and parking, course catalogs, admissions, registration, enrollment, new degree programs, academic degree program changes, and academic advising. Additionally, these records include materials created by the University Council’s Executive Committee. Materials also document recommendations made by circulation. Wherein, memoranda and supporting documentation were circulated among Council members. Those policies and actions that did not receive and objections by Council members were forwarded to the President. Materials within the collection date from 1991 through 2012 and include undated items.


  • 1991-2012, undated


Conditions Governing Access

The University Archives restricts access to personally identifiable information according to federal and state laws. A social security number found within this collection has been redacted.

The remainder of the records are open to researchers without restriction.

Conditions Governing Use

Copyright held by Texas State University. Educational reproduction is allowed without permission. Authorization to publish must be obtained from the Special Collections and Archives.

Archives and Records Request Form

Historical note

The University Council at Southwest Texas State University (subsequently Texas State University-San Marcos) was created in 1992 by then University President Dr. Jerome Supple. The University Council was intended to provide a broad forum for discussing major issues affecting the University and to serve as an advisory board to the President and to the President’s Cabinet. The University Council was tasked with reviewing significant institutional policies and actions including requests made by University departments and organizations and making recommendations to the President. It was composed of between 56 and 60 voting and non-voting members from the campus community, including members of a number of University groups, departments, and organizations such as: the Office of the University President (including the President and the Special Assistant to the President), Academic Deans, Staff Council, the Office of Finance and Management, the Division of Student Affairs, University Advancement, the Office of Information Technology, the Division of Academic Affairs, Faculty Senate, faculty members, Associated Student Government, School Council, graduate students, and undergraduate students. The University Council generally met once a month during the Fall and Spring academic semesters. According to its charter, the Council had the authority to consider matters of educational policy; student life; requirements for admissions, honors, or degrees; catalogue changes; and reports of special and standing committees. The University Council also included a number of its own specialized standing committees. These included the Executive Committee, responsible for the administration of the University Council, and the Transportation Services Advisory Council, among others. The Council was disbanded in 2014 as the meetings had become informational and lacked decision making. Additionally, the addition of the position of Provost to the administration left less need for a university wide committee.

Sources: University Council Charter, 1992; University Council minutes, September 17, 1992; Draft of By-laws of the University Council, 12/4/1992; University Council Bylaws, 2000; “University Council Disbanded to Streamline Communication,” University Star, November 11, 2014.


2.21 Linear Feet (2 cubic foot boxes, one 2.5” manuscript box)

Language of Materials



The University Council served as an advisory board to the University President and the President’s Cabinet from 1992 through 2014. The records within this collection document the meetings and membership of the Council as well as their recommendations to University administration.


Materials are organized roughly chronologically. Supporting documentation and handouts presented at meetings may be filed with the agenda and or minutes for that meeting. Hence, materials may be filed at a date later than their actual date of creation. Information related to the membership of the Committee, the annual meeting schedule, and recommendations made by the Committee may be filed prior to the meeting records for an academic year.

Physical Location

Materials may be stored off-site. Advance notice may be required for use.

Immediate Source of Acquisition

Transferred to the University Archives on 2017 May 20.

Texas State University--San Marcos, University Council records
Processed in June 2017 by Brittany O’Connor. Added to in January 2018 by Kaelyn Morice.
2018 January 25
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Revision Statements

  • 2020 October: Adapted for ArchivesSpace, Nicole Critchley

Repository Details

Part of the Special Collections and Archives Repository

Alkek Library Room 580
601 University Drive
San Marcos Texas 78666 USA