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University policy and procedure statement records

Identifier: 04.100-UPPS

Scope and Contents

Official records of the creation and maintenance of university policy files. Materials consist of updated or cancelled University policy and procedure statements (UPPS). The first polices were labeled as SWTOL (Southwest Texas operating letters) and were replaced by UPPS.

Arranged numerically by UPPS number. Reference materials with no policy number are in the beginning of the first box (moving expense policy, timeine for review and update, UPPS XX.XX.XX state publication).


  • circa 1990s - 2019


Conditions Governing Access

Patrons requesting official policies should contact University Planning and Assessment. University Archives houses the cancelled and older iterations of policies for historical/preservation purposes, and maintains older working files for current policies per the RRS. It's preferable for those doing research to start with the owing department to ensure all resources are available for review and research.

Conditions Governing Use

Copyright held by Texas State University. Educational reproduction is allowed without permission. Authorization to publish must be obtained from the Special Collections and Archives.

Archives and Records Request Form

Historical note

Texas State University was established by the 26th Legislature in 1899 as the Southwest Texas State Normal School; 313 pupils were enrolled in 1903-04, the first year classes were held. The school name changed to Southwest Texas State Normal College in 1918, to Southwest Texas State Teachers College in 1925, to Southwest Texas State College in 1959, to Southwest Texas State University in 1969, to Texas State University-San Marcos in 2003, and to Texas State University in 2013.


24.92 Linear Feet (23 record cartons)

Language of Materials


Physical Location

Materials may be stored off-site. Advance notice may be required for use.

Custodial History

UPPS 04.05.06 returned to active record status. Original files returned to office 2020 April 21.
UPPS 04.05.10 and UPPS 04.05.03 reissued, 2021 April 28.

Immediate Source of Acquisition

Transferred by University Planning and Assessment, unknown date.

Related Materials

See also Southwest Texas operating letters (04.100.SWTOL) for the first University wide policies.

University policy and procedure statement records
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Repository Details

Part of the Special Collections and Archives Repository

Alkek Library Room 580
601 University Drive
San Marcos Texas 78666 USA